Budget Officer of the Navy Department: Estimates for public works. Estimates for public utilities. Estimates for bureau annual appropriations. Naval Experiment and Research Laboratory: Experimental and research work | Construction of plant. for bureau. 3-06. The form of the bureau's organization is dependent upon the points of contact above described, as well as upon the basic law and upon the duties prescribed for the bureau as stated in the previous chapter; it is, however, subject to change at any time by order of the chief of bureau. ORGANIZATION. 3-07. Table of organization. The following table shows, in outline, the several offices and subdivisions of the Bureau of Yards and Docks, with the relation of each to its superior authority: SECRETARY OF THE NAVY. Chief of bureau. Assistant chief of bureau. Project managers. (Assistant project managers.) Conduct negotiations with other offices as representatives of chief of bureau. Prepare correspondence. Supervise designs of public works. Have general direction of projects throughout construction period. Have supervision of technical maintenance of public works. Design division. Provides for all technical and engineering requirements of bureau projects. Includes: Draftsman in charge. Technical force. Specification section. Confidential and secret plans section. Architectural committee. Research and data section. Construction division. Supervises contractual relations. Organized for performance of the following functions: Preliminary action as to proposals; consideration of proposals and award of contracts. Preparation of contracts and modifications thereof. Supervision of contractual relations during construction. Settlement of contracts. Preparation of legal papers for action by proper authority. SECRETARY OF THE NAVY-Continued. Chief of bureau. Assistant chief of bureau-Continued. Maintenance and operating division. Organized, by sections or otherwise to perform duties pertaining to Budget items; estimates. Finances. Requisitions and public bills. Provision of furniture for quarters. Maintenance and records of quarters. Maintenance of public works. Maintenance and operation of public utilities. Annual report, public works data book, and book of yard maps. Inspection of materials. Progress-of-work reports. Photographic records. Real estate. Clerical division. Under supervision of chief clerk. Divided into- Stenographic section. Supply section. Unattached sections. War plans section. Surplus property section. 3-08. Chief of bureau. The chief of the bureau is in general charge of all work under the cognizance of the bureau. He is Chief of Civil Engineers, United States Navy (N. R. 152-2). He is a member of the council of the Secretary of the Navy and a member of the National Research Council of the National Academy of Sciences. 3-09. Acting chief of bureau. The assistant to the chief of the bureau, in case of death, resignation, absence, or sickness of the chief of the bureau, performs the duties of the chief (39 Stat. 558), and if both are absent the chief clerk performs the duties of the chief (R. S., sec. 178). 3-10. Assistant chief of bureau. The assistant chief of the bureau will keep himself informed as to the plans and policies of the chief of the bureau, and will be guided thereby in his general duties and during the temporary absence of the chief of the bureau. The assistant chief of the bureau is the executive officer for the chief of the bureau, and as such exercises authority in the following matters: General supervision of correspondence; organization and office methods. Coordination of bureau work. Commissioned regular and reserve personnel, including entrance and promotion examinations. Enlisted personnel, if any. Head of design division. Bureau representative on navy yard development board and on other important boards pertaining to administrative matters or having a bearing on coordination with other bureaus and offices of the Navy Department. 3-11. Divisions of the bureau. The work of the bureau, outside the functions of the executive staff, is distributed among four main divisions and several unattached sections. Close relationship must be maintained between the various divisions and sections, since all are necessary to the carrying on of the bureau's work or of any given project, and only by cooperation based on intimate knowledge can the work be effectively done. The divisions are as follows: Design division: Head, assistant chief of the bureau. Construction division: Head, as selected by chief of bureau. DESIGN DIVISION. 3-12. Head of design division. The design division is under the immediate supervision of the assistant chief of the bureau as head of the design division. The draftsman in charge shall be regarded as assistant to the head of the division. 3-13. Drafting and technical personnel. This division embraces all drafting and technical personnel on the rolls of the bureau. Employees of the division, of a suitable rating, may be permanently detailed for duty as assistant project managers. The detail of all others is temporary unless specifically indicated otherwise by the chief of the bureau. 3-14. Functions of design division. It is the function of the design division to provide the personnel and material facilities necessary to the carrying out of the engineering and technical requirements of the bureau's projects, including matters of this character arising in connection with maintenance and operation. This includes (a) the securing of technical employees, through proper channels, their training and instruction in professional matters; (b) the establishment of standards of various kinds in order to facilitate designing and drafting; (c) the provision of drafting-room furniture and supplies through the clerical division; and (d) assignment of supervisory draftsmen. The general supervision of projects is under the various project managers. 3-15. Duties of design division head. The duties of the head of the design division are executive and involve control of the following: Coordinating of design work under various project managers. Establishing of expert sections. Organization of technical force. Securing technical employees and changes in rating. Assignment of employees to project managers. Establishment and use of bureau standard drawings and specifications. Files of computation and estimate books. Records of projects and estimates of time to complete drawings and specifications. Specification section. Files of drawings. Files of commercial catalogues. Preparing for the mails of plans and specifications. Blueprinting and other reproduction processes. Research and data section. Architectural committee. Designing by outside engineers and architects and assignment of supervision over them to the appropriate project manager. Except for those projects which may be assigned to this officer as a project manager, the officer in charge of the design division is not responsible for the inception, design, prosecution, or carrying out of the projects assigned to the project managers. He shall, however, see that the necessary draftsmen and facilities in the design division are available to meet the requests of the project managers and that project managers utilize the forces and facilities of the design division through the various sections. The officer in charge of the design division shall be generally familiar with the volume of work which the bureau may have in hand, and see that steps are taken for its distribution among the various project managers when the table of distribution of projects in the manual (par. 3-131) does not cover the case. 3-16. Character of technical staff. The head of the design division shall take steps to maintain a well-balanced technical staff, keeping in view the general status and character of the bureau's work at any particular time. Owing to the unusually wide field. covered by the bureau's work, it is necessary to include in its technical force specialists in many branches. Such expert services are to be considered as available to all project managers alike. The principal of such expert branches are structural engineering, architectural designing, electrical and mechanical engineering, railway engineering, sanitary engineering, fire protection, safety engineering, and engineering research. 3-17. Restriction of employees to productive work. Employees of the design division must be put on directly productive work. By "directly productive" work is meant designing, calculations, drawings and specifications necessary to placing new projects under contract, and the preparation and checking of drawings that are necessary to carry on the contract while it is in force, but not such work as consultations or correspondence with other bureaus, or the determining of the general conditions under which the work must be planned. The work of squad leaders who are in direct charge of men preparing plans is, under this definition, considered to be directly productive work. All other work on the part of the technical force will be classed as "supervisory" and "miscellaneous." 3-18. Assistant project managers. The supervisory work is in direct charge of the project managers. Each project manager has one assistant, designated as assistant project manager, excepting that there will be one each for power and for electric and heating work in the power plant section. All other employees assigned to project managers must be engaged on directly productive work. DRAFTSMAN IN CHARGE. 3-19. The draftsman in charge is the assistant to the head of the design division, and as such is charged with the administrative supervision of all drafting rooms, of the employees of the design division (except time and personnel records), and with the custody and assignment of drafting room equipment. The duties of the draftsman in charge do not pertain to the technical work of design in connection with projects, which is assigned by the manual to the project managers; he shall, however, have a general knowledge of the projects in progress and contemplated. 3-20. Control of personnel. Without duplication of appointment, promotion, and time records in the file of the chief clerk, the draftsman in charge shall maintain in convenient form for reference a record of each employee of the design division, showing education, |