mittee shall aim to secure harmony with existing buildings where new buildings or structures are added to a yard or station. Designs should harmonize in general with any well-defined style of architecture, if appropriate and creditable, which has been adopted by local custom. Climatic conditions and exposure must be given full weight in determining architectural features. It is advisable that the efforts of the committee tend toward development of an architectural style that may be indicative of the use of the buildings or structures for the Navy.

3-38. Economy enjoined. It is particularly important that the cost of the work, either of the finished structure or of the drawings, be not increased, but that efforts be made by all concerned to reduce costs. This result will be accomplished the more readily by early action on the various projects.

RESEARCH AND DATA SECTION.

3-39. Duties of research and data section. This section, functioning as a part of the design division under the immediate supervision of the project manager of the dry dock section, is charged with: Custody of technical data files, including cost data; making of researches for technical information in governmental or other libraries, as required, acting as a liaison agency between the bureau and other Government and outside offices in matters involving the procurement, giving out, or exchange of technical or professional data related to bureau work, including printed documents, such as reports, bulletins, and statistics, as well as original matter requested or transmitted; ordering, routing, referencing, and preparing for binding of periodicals, and the custody of magazine files, pamphlets, and books; preparation of Quarterly Survey for the Office of the Secretary of the Navy, as required by article 425 of the Navy Regulations; preparation of matter for publication by the Government Printing Office, including the quarterly bulletin, Public Works of the Navy, and the writing of reports when necessary for public information; and keeping the bureau advised, by examination of the Congressional Record, of legislation bearing on naval matters, and maintaining a file of bills and documents of interest.

3-40. Use of section. This section is responsible for the procurement and custody of all technical books, magazines, and papers required by the bureau or any part thereof. Use of the information on file should be encouraged in every way to the benefit of the bureau

and of its employees. Receipt shall be taken for material loaned to insure return.

3-41. Requests on Library of Congress. When a special technical or professional book is desired it may be obtained from the Congressional Library through this section, in accordance with the rules of the Library of Congress.

3-42. Searches and investigations. Searches for technical information, either in the bureau file or in the various libraries, are made by the research and data section. The work of the bureau will be facilitated if all concerned make use of this section when the occasion arises. Investigations of technical or engineering problems will be carried on in conjunction or in cooperation with the Bureau of Standards or the research sections of other governmental departments. Duplication of work may in this way be avoided.

3-43. Custody and routing of periodicals. Magazines to which the bureau has current subscriptions shall be received and recorded by this section. Copies of magazines shall be circulated by routing slip to those who have expressed a desire to read the magazines. Officers and others shall be given opportunity to examine a list of the magazines, and each may indicate the magazine he desires to read, expressing the order of preference. The papers shall be routed according to such expressed preferences. When more than one expresses preference, then the routing shall be in order of seniority.

CONSTRUCTION DIVISION.

3-44. Duties of construction division. The construction division is charged with the supervision of all that pertains to contractual relations involved in the bureau's public works contracts, except questions of law, and with the preparation of contract data from the point to which they are brought by the design division. Its duties are grouped under the following general heads:

Proposals and awards.

Preparation of contracts, supplemental agreements, and change orders.

Supervision of contractual relations during construction. Action on progress schedules, schedules of prices, and final vouchers.

Settlement of contracts.

Preparation of papers and data involving legal matters.

Custody of public works contracts.

These general duties are respectively outlined in the following paragraphs:

3-45. Proposals and awards. The contract division is responsible for the assignment and recording of specification numbers; preparation and posting of notice of intended openings on the bureau's bulletin board; fixing of dates for opening proposals; issue of plans, specifications, and other bidding data, and return of checks deposited as security for the return of plans and specifications; general correspondence with prospective bidders; receipt, public opening, and recording of proposals; the consideration of bids, including reference to the project manager, and recommendation of award thereon; the preparation of letters of award; and custody and disposition of checks submitted with proposals.

3-46. Preparation of contracts. The contract division is responsible for the drafting and distribution of contracts and of supplemental agreements and change orders amendatory thereof; the preparation or visé of letters authorizing changes, and the visé of schedules of prices and schedules of progress.

3-47. Contractual relations. The contract division is responsible for the supervision of matters relating to the progress of work under contracts; amendment for default; extensions of time; questions of interpretation, and in general the preparation or visé of all bureau correspondence with contractors, yards, or others concerned, involving matters affecting contractual relations.

3-48. Settlement of contracts. The contract division is responsible for the preparation, after conference with the project manager, of the bureau's decisions on questions growing out of delays, if any, in the completion of contracts, or other questions of a contractual nature upon which settlement may depend; the obtaining of required maintenance warranties and bonds; and the visé of partialpayment vouchers which come to the bureau, and of final vouchers and releases of claims.

3-49. Preparation of papers and data involving legal matters. The contract division is responsible for the preparation for submission to the Secretary of the Navy (Judge Advocate General) of all matters arising in the bureau involving construction of law, upon which legal advice or legal action is necessary; the preparation of reports on appeals to the Secretary of the Navy, and of reports, including certification of papers, for the use of the Department of Justice, the Court of Claims, and the General Accounting Office in matters affecting bureau contracts; and the preparation for certifica

tion of copies of contracts and bonds applied for under the statute for the protection of subcontractors and material men.

3-50. Custody of contracts. The contract division is responsible for the filing and custody of a complete copy of each public works contract, with all supplemental agreements, changes, modifications, and time extensions.

MAINTENANCE AND OPERATING DIVISION.

3-51. Duties of maintenance and operating division. This division is charged with duties pertaining to the following matters: Bureau items in the departmental budget; annual estimates and supporting data. Finances.

Requisitions and public bills.

Furniture for quarters.

Quarters, maintenance and records of.

Maintenance of public works.

Maintenance and operation of public utilities.

Annual report, public works data book, and book of yard maps.

Inspection of materials.

Progress-of-work reports.

Photographic records.

Real estate.

The head of the maintenance and operating division also performs the duties of budget officer of the bureau.

BUDGET.

3-52. Budget duties. The duties of the division under this heading comprise all that relates to the preparation of the budget of the bureau for submission to the budget officer of the Navy Department, and the preparation of data for the Bureau of the Budget and for the hearings by committees of Congress.

3-53. Annual estimates are required to be submitted by the naval districts, navy yards, and naval stations, covering funds for maintenance purposes and for public works and public utilities considered necessary or desirable for the ensuing fiscal year (Y & D form 31). Public works or public utilities items may also originate with other bureaus or offices, and if approved by the Secretary of the Navy are submitted to this bureau for preparation of estimate and inclusion in the budget. (N. R. 485.) Estimates in which any other bureau or office is interested are referred to such bureau or office for com

ment and recommendation. All estimates are then tabulated and considered, with all data pertaining thereto, by the project manager concerned, the chief of bureau, the budget officer of the department, and the Secretary's Council, and the items having departmental approval are submitted by the Secretary to the Director of the Budget. The Director of the Budget submits the estimates to the President, who transmits those approved by him as a part of the National Budget to Congress.

3-54. Data supporting estimates. The budget officer of the bureau is charged with the collection, arrangement, and tabulation of the estimates and the assembly and orderly arrangement of the explanatory data, including plans and photographs, for use at conferences and hearings; with keeping informed of the progress of all budget items; with submission to every bureau, office, officer, and project manager of the estimates in which they are respectively interested for comment and further supporting data, for action by the chief of bureau. He will prepare correspondence for the signature of the chief of bureau, including all statements and reports on budget matters. He will hold himself in readiness to attend conferences and hearings when required as an assistant to the chief of bureau.

FINANCES.

3-55. Appropriation records and data in financial section. The financial section keeps memorandum accounts of all appropriations placed by Congress under the control of the bureau; of all funds allotted to the bureau by the Secretary, by the chief of another bureau or office, or by the head of any other Government department or establishment, for expenditure under the direction of the chief of the bureau. A debit and credit account of obligations is maintained under each appropriation and allotment to enable the bureau to control expenditures, but not as a record of actual expenditures, the keeping of such record being a function of the Bureau of Supplies and Accounts. A list of appropriations showing the dates of acts, amounts appropriated, purpose, and accounting numbers, is maintained with spaces for showing monthly the unallotted balances and the number of allotments made and the number remaining open. All matters involving financial transactions pass through this section. It prepares all correspondence pertaining to matters under its cognizance and all financial statements required from time to time.