Puslapio vaizdai
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to leave of absence from their respective duties, without loss of pay or time, on all days during which they shall be ordered to duty with troops or at field exercises, or for instruction, for periods not to exceed fifteen days in any one calendar year.

ANNUAL LEAVE.

112. Application in Advance.—Application must be made in advance of the date of the beginning of the leave on the blank form provided therefor by the department, and no applicant for annual leave will be permitted to be absent from duty until he has received notification that the leave has been granted.

113. Distribution of Leave. In no case shall administrative cfficers recommend or approve the granting of annual leave when to allow it will cause embarrassment to the service; and annual leave should be distributed or allotted to employees, if necessary, in the months when the work of the office will be least affected.

114. No Leave Granted for Less Than 15 Minutes. Absence less than 15 minutes will be charged as 15 minutes; and absence in excess of 15 minutes be charged in multiples of 15 minutes.

115. Consecutive Days Only.-Application should be made for only the number of consecutive days desired, unless the leave period extends beyond the current calendar year, when a separate application will be required for the new calendar year.

116. Luncheon Half Hour Deducted in Fractional Absence. The luncheon half hour will be deducted from annual leave for part of a day when it occurs during the absence, as from 11 a. in. to 3 p. m., which should be charged as 3 hours and not as 4 hours.

The application of this principle extends to the fractional portion of a (working) day at the beginning or ending of a period of annual leave in excess of a day. 117. Time of Departure and Return of Employees to be Noted.—Any administrative officer who shall receive notification that leave of absence has been granted to an employee under his supervision will, at the expiration of the leave, return the application blank promptly to the time clerk of the bureau, noting that the exact time of the departure of such person and the exact time of his return to duty are indicated thereon.

118. Deduction from Annual Leave for Absence Without Pay.-Proportionate deductions from annual leave of employees in the District of Columbia shall be made at the rate of 1 day for each 12 days or multiples thereof for furlough or leave without pay. In the case of field employees the deduction shall be made at the rate of 1 day for each 24 days, or multiples thereof, for furlough or leave without pay. This applies also to reinstated employees in regard to the period of their separation from the department during the calendar year.

This deduction will not be made in cases where absence on account of illness has been charged to annual leave because the sick leave authorized by paragraph 120 had previously been exhausted, provided that a physician's certificate is in each instance supplied in connection with the annual leave so taken on account of illness.

119. Conditions

SICK LEAVE.

Governing Granting of Sick Leave. Leave of absence on account of sickness, not exceeding 15 days during the calendar year, may be granted by the chief of each bureau; additional

sick leave not to exceed 15 days may be granted in meritorious cases by the chief clerk of the department to employees in the District of Columbia on recommendation of the chief of bureau.

Sick leave may be granted upon any one of the following conditions:

(a) Where some member of the immediate family of the employee is afflicted with a contagious disease and requires the care and attention of such employee.

(b) Where, through exposure to contagious disease, whether in his own family or not, the employee's presence in the department would jeopardize the health of fellow employees.

(c) In exceptional and meritorious cases, where an employee is personally ill and where to limit the annual leave to 30 days in any one year would work peculiar hardship.

Condition (c) is made up of a group of facts or circumstances which must combine to authorize the granting of leave on account of personal illness. The case must be (1) exceptional, (2) meritorious, and (3) such that a denial of the leave would work not ordinary but peculiar hardship. What will in this connection constitute an "exceptional" case, a "meritorious" case, and "peculiar hardship" can not be defined in any general rule, but must depend upon the exercise of a reasonable discretion in the consideration of the circumstances.

120. Sick Leave May Be Granted Before Annual Leave. Sick leave may be granted at any time during the year, even though no annual leave shall have been granted at the time.

121. Form of Application for Sick Leave.-Application for sick leave must be filed on the form prescribed by the department.

122. Application Must Be Made Within Three Days.—Application for sick leave must be made within three days after the return of the employee to duty.

123. Sickness Must Be Reported Within 24 Hours.— An employee absent on account of personal illness must immediately cause a report of the fact to be made to the chief clerk of the bureau in which employed. If such report is not made within 24 hours the time lost may be charged to annual leave or leave without pay.

124. Sick-Leave Certificates.-Applications for sick leave must be accompanied by a certificate (provided on the form) of the attending physician where one was employed, and, in all cases where no physician was employed, the specific reason for not employing one must be stated. (See par. 125.) As a rule, certificates of sickness will be accepted from none but regularly practicing physicians, licensed according to law. In unusual cases, however, certificates of other practitioners may be submitted. The sufficiency of any certificate shall be determined by the chief clerk of the department.

125. Without Certificate.-Sick leave will not be allowed without a certificate unless application is accompanied by a sworn statement that the absence was due to illness, that the employee was unable to perform official duties, and that no physician or other practitioner was employed. Periods not exceeding 2 days may be granted on affidavit; but the aggregate of affidavit sick leave shall not exceed 12 days in one year.

126. Sick Leave for Less Than One Day.-Absence on account of sickness for less than one day shall be charged against annual leave; but if the illness ex

tends into the following day or longer, the fractional absence on the first day, and any fractional absence on the day of return to duty, may be included in the sick leave granted.

127. Slight Ailments.-Slight ailments or indisposition will not be accepted as sufficient cause for allowing sick leave; such absences shall be charged to annual leave.

128. Quarantine.-When an employee has been exposed to a contagious disease against which the medical authorities quarantine the patient, he should immediately file with the chief clerk of the bureau in which employed a certificate from the attending physician, if any, stating that in his judgment the presence of the employee in the office would jeopardize the health of fellow employees. Application for leave with pay for the time lost must be accompanied by a certificate from the attending physician certifying that all danger from contagion has passed.

Absence from duty on account of quarantine will be charged as sick leave until sick leave is exhausted. Further absence on account of quarantine will be charged as annual leave and, when annual leave is also exhausted, as leave without pay.

129. Sick Leave Within a Period of Annual Leave.— When sickness begins on or before the first day of a period granted as annual leave, the latter may be surrendered and sick leave granted under the usual limitations. When sickness, continuing for more than two days, occurs within a period of annual leave, the period of illness may, upon presentation of the usual physician's certificate, be charged as sick leave and the charge against the annual leave granted reduced accordingly.

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