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ment of salary under the new appointment will be made. An employee performing continuous service in the same bureau will not be required to take an additional oath of office in case of his promotion, or demotion on a lump-fund roll, transfer from one lumpfund roll to another, transfer from statutory to a lump-fund roll, or reassignment or other change of status on a lump-fund roll, provided there is no change in his duties.
The oath of office and personal statement sheet must be filled out by the employee before or immediately upon assuming duty and forwarded at once, through the chief of bureau, to the appointment clerk of the department.
Oaths of office when required must be taken without expense to the United States. They may be taken before any officer having an official seal with authority to administer oaths either under United States statutes or local municipal law, and must be properly certified under the hand and seal of such officer. Oaths of office may also be taken before the chief clerk of the department or the chief clerk or acting chief clerk of any bureau or statutory division thereof in Washington, D. C., provided the chief clerk be one who occupies a statutory position.
Forest guards and other field employees engaged for temporary or occasional service, receiving compensation from lump-fund appropriations, are authorized to subscribe to the oath of office before a forest ranger or other commissioned employee of the department.
The oath of office and, in the case of a person appointed from certification, the 'declaration of appointee" (Civil Service Form 124), should be properly
executed before the appointee enters upon duty. Persons receiving original appointment must also fill out a personal-statement sheet. These documents must be carefully reviewed by the bureau officials at the time of their execution, and, when practicable, the identification of the person reporting for duty should be fully established either by means of the photograph attached to the examination papers or otherwise. Special attention should be given to the "declaration of appointee," in order to insure strict compliance with the provision of the law requiring that not more than two members of a family shall be appointed in the Government service.
When an oath of office is administered by a justice of the peace, his official capacity should be certified to by a clerk of a court of record of the county in which the justice of the peace resides.
A postmaster, who is not also a notary public, is not authorized to administer oaths of office to employees of the department.
27. Reports on Probationary Probationary Appointees.-The character of the service performed by each probationary appointee shall be made a matter of appropriate record, so that there may be no question as to the estimate placed upon his service by the official to whom he reports. Accordingly, at least three reports relative to the service of each probationer shall be made in writing to the chief of the bureau concerned by the officer under whose immediate supervision the probationer serves. Where the probationary period involved is six months, these reports shall be submitted promptly at the end of the first, third, and fifth months; where the probationary period is twelve months, the required reports shall be
submitted at the end of the sixth, ninth, and eleventh months. In all cases the reports shall include the following information:
4. Date of appointment.
5. Date of expiration of probationary period.
6. State from which appointed.
7. Place of employment.
8. Quality of services since appointment or since the date of the preceding report.
9. Such other information as the bureau may prescribe in accordance with its administrative needs.
The final report shall contain, in addition, a specific recommendation as to the probationer's fitness for absolute appointment.
Reports of this character, when made the basis of a bureau recommendation that the probationer's appointment be terminated, should accompany the recommendation transmitted to the Office of the Secretary.
In all other cases, the initial, intermediate, and final reports should be forwarded to the Office of the Secretary promptly at the end of the fifth month if the probationary appointment be for a six-months period, and promptly at the end of the eleventh month if the probationary appointment be for a period of one year. No letter of transmittal will be necessary if the three reports uniformly indicate satisfactory service; but, in the event that other than satisfactory service has been rendered by the appointee at any time during the period of probation, whether any of the reports so indicate or not, the three reports, when transmitted, should be accom
panied by a memorandum, directing specific attention to the probationer's unsatisfactory service and fully explaining why, in the face thereof, the bureau desires the appointment to become absolute.
After appropriate consideration in the office of the Secretary, all reports prescribed herein will be filed with the probationer's record in the office of the appointment clerk.
The provisions of this paragraph shall not interfere with any additional procedure that the chief of any bureau may consider advisable.
28. Employment of Agents.-All recommendations for the employment of agents excepted from examination by the Civil Service Commission shall be accompanied by a statement, prepared on forms furnished by the appointment clerk, specifying under what clause of Subdivision IX of Schedule A of the civilservice rules the appointment is recommended, together with the name, compensation, designation, qualifications for appointment, and duties of the position to which it is proposed to assign the appointee; and that portion of the statement concerning the qualifications of the appointee and his duties shall be in such detail as to enable the Civil Service Commission to determine whether the appointment is made under the proper clause. Under no circumstances will an appointment be made until the above-described information is filed with the appointment clerk. Appointments under clause 1d, which require the prior consent of the Civil Service Commission, shall not be made until such consent has first been obtained by the appointment clerk.
29. Publicity Experts Prohibited. The department is prohibited by law from paying the compensation of publicity experts from any of its appropriations, and
chiefs of bureaus will see that no publicity expert is employed. For information and guidance the following definitions of "publicity expert" are given:
(a) One skilled or experienced in securing publicity for, and in creating public opinion in favor of, an individual, business, or movement.
(b) One skilled or experienced in securing publication of matter in the press designed to create public opinion in favor of, or direct attention to, an individual, business, or movement.
(c) One who strives to secure the publication in news columns or reading pages of newspapers and magazines of matter properly belonging in the paid advertising columns.
(d) An advertising expert.
(e) One skilled in obtaining notoriety for persons, business, or movements for pay.
(f) A press agent, such as is employed by theatrical companies.
30. Stenographers and Typewriters.-No request for certification of a stenographer and typewriter shall be made on the Civil Service Commission unless the duties of the position which it is desired to fill consist chiefly of stenography and typewriting.
31. Military Employees.—Employees who enter the military or naval service during the existence of a state of war will, as a general rule, be placed in a furlough status, except in those cases where they prefer to resign their position in the department.
Members of the Officers' Reserve Corps who are in the employ of the department and who are ordered to duty by proper authority shall, when relieved from duty, be returned to the positions held by them when ordered to duty. (40 Stat., 72.)