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tialed. The name of the employee so designated shall be reported to the Office of the Secretary.

237. Copies of Department Records.-Unless the interests of the public service require otherwise, a copy of any record of the department shall be furnished upon request.

If desired for use otherwise than on behalf of the United States, the copy of a record which has not been published for the information of the public shall not be furnished unless the person requesting the same shall state in writing the purpose for which it is to be used or unless a rule of court be obtained. Whenever there is doubt on the part of an administrative officer as to whether circumstances or conditions make it necessary for the department, in the interest of the public service, to decline to furnish the copy, the solicitor, upon application to him, shall advise the chief of the branch of the department having custody of the record as to the appropriate action to be taken thereon. When there is no doubt, such chief shall cause a correct copy to be prepared and send it to the Office of the Secretary for authentication.

When a request is received for an authenticated copy of a record of the department which has been published for the information of the public, such as a climatological, meteorological, or similar record of the Weather Bureau, for use as evidence in litigation or otherwise, the chief of the branch of the department having custody thereof shall cause a correct copy to be prepared and sent to the chief clerk of the department, who shall certify same by subscribing thereto the name of the Secretary and by affixing thereto the seal of the department.

Whenever application is made to any employee of the department to produce a department record in any

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judicial proceeding, or to testify to any fact included therein, the employee shall advise the applicant how he may obtain an authenticated copy. Section 882 of the Revised Statutes provides that "copies of any books, records, papers, or documents in any of the executive departments, authenticated under the seals of such departments, respectively, shall be admitted in evidence equally with the originals thereof."

238. Proclamations, Orders, Forms, Certificates, etc. In all proclamations, orders, forms, certificates, etc., in addition to the date, the attestation clause shall read "Done in the District of Columbia."

239. Economy in the Use of Supplies.-Strict economy must be observed throughout the department in the purchase and consumption of all supplies and no waste will be permitted. Purchases of desks, filing cabinets, and other furniture for offices, and equipment of all other kinds should be limited to actual needs and should not be made where used material which will serve the same purpose is on hand in serviceable condition. New office equipment should not be purchased to replace articles that may be put in serviceable condition by repair. Strict economy must be exercised in the use of stationery and, where cheaper grades of paper and envelopes will serve the purpose, they must be used. All requisitions for stationery and supplies should receive careful scrutiny by supervising officers and the needs of the service considered before requisitions are approved.

240. Contributions.-No employee in the department shall at any time solicit contributions from other employees in the Government service for a gift or present to those in a superior position; nor shall any such officials or clerical superiors receive any gift or present offered or presented to them as a contribu

tion from persons in Government employ receiving a less salary than themselves; nor shall any officer or clerk make any donation as a gift or present to any official superior. Every person who violates this regulation shall be summarily discharged.

241. Analyses for Private Parties Prohibited.The department will make no analyses of waters, soils, fertilizers, foods, drugs, insecticides, and other miscellaneous products for private parties.

242. Disposition of Useless Documents.-Whenever it is necessary to dispose of useless documents, papers, etc., chiefs of bureaus will secure from the Secretary, through the chief clerk of the department, a special order for the disposal of such papers.

243. Care of Buildings, Property, etc.-Chiefs of bureaus shall designate some person or persons under their jurisdiction who shall see that awnings are pulled up, windows closed, electric lights and fans turned off, drip pans under refrigerators emptied, and all unnecessary gas burners turned off upon the departure of employees from laboratories and offices at the close of office hours. Employees who are required to perform duties outside of regular office hours (9 a. m. to 4.30 p. m.) shall carry out this regulation upon departure from their offices.

All employees are charged with the duty of seeing that all electric lights and fans are turned off during office hours when their use is not necessary. The placing of paper shades on electric lights is prohibited.

244. Passes to Buildings.—Passes to buildings shall be issued by the chief clerk of the department upon application of the chief clerks of bureaus. They shall be used only to enable employees who have official work to perform outside of office hours to enter buildings and shall not be used for the purpose of

carrying on private work. A limited number of blank passes will be furnished to the chief clerk of each bureau for use in emergencies, which shall be issued only for short periods. These passes will be taken up by the watchman on duty and sent to the captain of the watch, who will return them to the chief clerks of the bureaus in which the employees are employed. Permanent passes will be issued to executive and other employees who, in the performance of their duties, should have them in their possession at all times. No person shall be allowed to remain in any building after 11.30 p. m., except in the case of extreme emergency.

245. Operation of Elevators. No person shall be permitted to operate an elevator in any building under the jurisdiction of the department in the District of Columbia without a permit signed by the mechanical superintendent.

246. Installation of Laboratories and Construction Work. The installation of all laboratories, construction of partitions, etc., in the buildings owned or rented by the department in the District of Columbia will be made under the supervision of the chief clerk as custodian of buildings. He shall also be consulted in advance should necessity arise for any changes in said buildings, and no work shall be started until complete details and plans of same have been prepared and approved by the custodian of buildings. (See paragraph 227.)

247. Installation of Telephones.-No bureau shall enter into negotiations with any telephone company for the installation of any telephone in the District of Columbia except through the chief clerk of the department, who will make the necessary arrangements.

248. Use of Official Telephones for Private Business. The use of official telephones for outgoing private messages is strictly prohibited; such messages must be sent from the public booths. Important and necessary incoming messages may be received, but supervisory employees of the various bureaus must see that this privilege is not abused.

249. Inflammable Materials and Supplies.-Materials and supplies of an inflammable character, except in small laboratory lots, must not be stored in buildings occupied by the department other than those specially constructed for the purpose.

250. Locked Rooms.-Offices and storerooms should be left unlocked so that watchmen can have access thereto at night. If necessary to lock a room, special provision for inspection by the watchman from the outside should be made by putting a pane of glass or a grating into the door, and a duplicate key must be hung in a metal case, with a glass front, outside of the locked door.

251. Waste-Paper Baskets.-Employees must not place in waste-paper baskets fragments of luncheons or any other substance except waste paper. Chief clerks of the various bureaus will provide metal receptacles for fragments of luncheons, and also separate receptacles for broken glass, empty tin cans, and other waste material of similar character.

252. Sale of Milk in Buildings of Department.No milk or cream shall be sold in the buildings occupied by the department in the city of Washington unless it has been either (a) drawn from cows tested and found free from tuberculosis and in addition contains less than 100,000 bacteria per cubic centimeter when marketed, or (b) properly pasteurized as defined in section 1 (f) of Department Bulletin 585. No buttermilk or

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