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known to them and such arrangement is desired by the cooperating agency.

Where the cooperating agency is not prepared to disburse directly the funds contributed, a trustee should be appointed by such agency to handle its funds, but such trustee must have no connection whatever with the department. However, in the case of Government exhibits at State and other expositions and fairs, a bonded official of the department may, with the approval of the Secretary, act as trustee to handle such funds as are by this department required of State and other expositions and fairs to partially cover the expense of displaying the exhibits.

In all cases where cooperative work is undertaken by the department, a memorandum of understanding should be entered into, setting forth the duties and financial responsibilities of all parties to the agreement and indicating the manner in which the funds are to be handled; that is, whether through a trustee or otherwise. The memorandum of understanding should also indicate the responsibilities and relations of collaborators who are to use the Government frank for the free transmission of correspondence and publications relating to the work.

Cooperative work should be planned so that the property or materials which result from the experiments or demonstrations shall remain the property of the cooperating agency unless such property or materials have been purchased at department expense: If possible, arrangements should be made with cooperators so that the department can secure full use of equipment or materials that may be necessary without acquiring ownership of them, thus avoiding the tying up of funds unnecessarily. This paragraph will not

apply to funds contributed for cooperative projects which the Forest Service is authorized to disburse under the law. (33 Stat., 1070; 34 Stat., 684; 38 Stat., 430.)

219. Monthly Liability Statement.-Monthly statements shall be prepared by the several bureaus showing under each subappropriation the amount of the appropriation, the total liabilities to date, the available balance as of the next day, the total allotment to the end of the next quarter, and the available balance under the same, and an analysis of the liabilities under salaries, expenditure authorizations, purchase orders, contracts, and leases. Copies of the monthly liability statement shall be filed in the Office of the Secretary and with the disbursing clerk.

220. Condition of Work.-The chief of each bureau is required to submit to the chief clerk of the department promptly at the end of each quarter of the fiscal year a written report indicating whether any part of the work of his bureau is in arrears, and, if so, the extent thereof and the reasons for the same, in order that the Secretary may make a quarterly report to the President as to the condition of the public business in the department.

ATTENDANCE AT MEETINGS AND DELIVERY OF LECTURES.

221. Authority Therefor.-Authorizations for attendance at meetings will be confined chiefly to gatherings of farmers, live-stock growers, and others interested in agriculture (including horticulture and forestry) for the purpose of giving instruction or acquiring information by employees of the department. Authorizations to attend conventions of scientific societies or associations or to deliver addresses at schools,

colleges, and other educational institutions will be given only to a limited extent and then only for the purpose of acquiring or giving information on subjects directly relating to the work of the department. (See par. 224.) Each case will be considered by the Secretary on its merits, upon recommendation of the chief of the bureau concerned. Chiefs of bureaus, however, may authorize the attendance of field employees at meetings occurring in the course of their regular official travel, or at the stations to which they are assigned, when such attendance will be in the direct interest of their work. In such cases a memorandum indicating the action taken and the reasons therefor should be promptly sent to the Secretary's Office. So far as practicable, where it is proposed to have more than one employee attend the same meeting, the recommendation to the Secretary should cover all the employees involved.

As a general rule, employees of the department, other than those stationed permanently or temporarily in localities for the prosecution of official work, will not be authorized to participate in meetings of local importance only. Requests for the detail of employees to attend such neetings will usually be referred, through the States Relations Service, to the Director of Extension for consideration. He will be requested to use his best judgment as to whether a member of the extension force should be detailed to attend the meetings and to notify the department of the action taken by him, in order that those who made the requests upon the department may be advised accordingly. When employees in any bureau are detailed to attend any meeting, notice should be sent to the States Relations Service immediately upon the accept85163°-19-10

ance of the invitation. The notice should give the name of the speaker and the subject to be discussed in order that the Director of Extension Service in the State may be notified.

This paragraph does not apply to meetings which are regularly planned in connection with the cooperative agricultural extension work.

222. Expenses Incident to Attendance.—Employees designated to represent the department at meetings of scientific and related societies for the purpose of acquiring information or to present facts of interest and value to the public will be allowed their usual expenses for travel and subsistence. Employees attending such meetings for the purpose of receiving instruction and training and not officially representing the department may be granted leave of absence with pay, but will be required to bear personally any expense incurred.

223. Fees and Dues.-In no case shall any of the moneys appropriated for the department be expended for membership fees or dues of any employee of the department in any society or association.

224. Lectures by Employees at Educational Institutions. No employee of the department shall become a member of the faculty of any educational institution, or deliver a regular course of lectures at such institutions, without the approval of the Secretary, secured through the chief of the bureau in which such employee is engaged.

PARTICIPATION IN EXPOSITIONS, FAIRS, ETC.

225. Authority Therefor.-As a general rule, the department can not participate in expositions or fairs unless the officers of the expositions or fairs are willing to bear the entire expense of preparing, trans

porting, and caring for the exhibits, including the expense of the departmental employees required to install and demonstrate them, and will execute a satisfactory contract and bond, as provided in the Property Regulations. If funds are available, however, the department may pay the expenses of its employees if the scope and purpose of the exposition is such as to warrant such action.

226. Requests and Correspondence. All requests from Members of Congress, State officials, private corporations, organizations, or individuals for exhibits or for participation in expositions, fairs, etc., and all correspondence relative thereto received by the department or by any of the bureaus shall be referred to the office of exhibits, which, after consultation with the officials interested relative to the lines of work to be shown, the material available or procurable, and other essential details, will submit a brief memorandum in each case to the Assistant Secretary in charge of publication activities with appropriate recommendation.

BUILDINGS, SANITATION, AND HEALTH.

227. Buildings and Rooms.-The chief clerk of the department is by law custodian of buildings and as such is responsible for all buildings occupied by the department in the district of Columbia. He shall be consulted in advance with regard to all needs for additional buildings, repairs and improvements to buildings, and is given full authority to require the remedying of insanitary or unsafe conditions which he may find upon inspection to require remedying. (See par. 246.)

The buildings and rooms occupied by the department must be kept in a sanitary and hygienic condi

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