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tion by the advisory committee on outside publications and approval by the Assistant Secretary in charge of publication activities. A definite outline of each such contemplated publication should be submitted to the Assistant Secretary by the chief of the bureau, with his recommendation. The advisory committee will report the results of its examination in each case to the Assistant Secretary.

The same procedure will govern the preparation of articles by employees of the department on subjects relating to the work of the department which are intended for publication in outside journals and magazines, with this exception: Manuscripts of articles themselves must be submitted to the Assistant Secretary in charge of publication activities, through the chiefs of bureaus. He will determine whether it is necessary to refer them to the advisory committee for consideration, and, if such reference is not deemed necessary, will approve or disapprove their publication. This procedure should be followed whether or not compensation is expected, except that articles on strictly agricultural subjects of a purely local character, prepared by the demonstration or other local agents of the department for the information and guidance of farmers in their respective districts, may be published in county or other papers of restricted distribution, upon the approval of such articles by the district or State supervisory officer. Such officers should not, however, permit the publication of any matter of a controversial nature or which does not strictly pertain to the work under their charge.

Authors should notify the librarian of the department when articles prepared by them are published in outside journals or papers.

85163°-19-8

Books or articles prepared or proposed to be prepared by employees of the department on subjects not related to the work of the department are not contemplated in the foregoing, and the same rules will govern the granting of permission to do such work as for doing other kinds of outside work. (See pars. 43 and 44 of these regulations.)

DISTRIBUTION AND MAILING.

172. Supervision of Distribution.—The Chief of the Division of Publications, under the direction of the Assistant Secretary in charge of publication activities, shall have supervision of the distribution of all publications of the department, although the actual mailing of such publications will take place at the Government Printing Office.

To mail publications to an individual, a request, approved by the chief of the bureau, or person designated by him, and accompanied by the necessary addressed franks, should be made on the Division of Publications. This request will be forwarded to the office of the Superintendent of Documents, where the publications will be mailed, and the request returned through the Division of Publications to the office Issuing the same, where it may be filed with the correspondence concerning it.

Orders, instructions, decisions, notices, and circulars of information, including publications to be distributed to foreign countries, will be mailed from the document section of the Division of Publications.

173. Complimentary Notices.-No publication of any kind distributed shall contain any notice that the same is sent "with the compliments" of an officer of

the Government, or with any special notice that it is so furnished, but an acknowledgment of its receipt may be requested.

174. Preference in Distribution.—In the distribution of the regular publications of the department (excepting Farmers' Bulletins, emergency circulars, or circulars of general interest, which are issued in large editions and are distributed by regular mailing lists and to miscellaneous applicants) within the United States, Canada, Cuba, and Mexico, preference should be given to libraries, educational and scientific institutions, the press, State, Federal, and foreign officials connected with agriculture, exchanges, and those persons rendering tangible service to the department, either by active cooperation or special correspondence, or those particularly interested in the work. Miscellaneous applicants will be furnished with copies as long as the supply lasts and funds for their printing exist, after which such applicants should be informed that the publications can be secured from the Superintendent of Documents, Government Printing Office, Washington, D. C., and should be advised the price at which the publications may be obtained.

175. Distribution of Service Announcements.-The number of persons carried on the mailing list to receive copies of announcements free should be reduced to the least possible, or legal, minimum, and, as far as practicable, not more than one copy should be sent to any individual. The Superintendent of Documents is authorized to establish a subscription price for these announcements, single number and bound volume, in order to supply any demand beyond that covered by the free distribution.

176. Distribution of the Journal of Agricultural Research and Its Separates.-The free distribution of the entire Journal is confined to agricultural colleges, technical schools, experiment stations, libraries of large universities, Government depositories, and such institutions as make suitable exchanges with the department. No copies whatever are available for free distribution to individuals.

Separates of the different papers appearing in the Journal are usually available for distribution within a short time after the number of the Journal containing the articles is issued. Each bureau of the department controls the distribution of the reprints emanating therefrom, except that 100 copies are sent to authors for personal distribution. The number of reprints is limited to 1,500, including the author's copies. A mailing list of institutions and special individuals interested only in certain technical subjects is kept on file, to whom appropriate reprints of the Journal are distributed. The regulations governing the distribution of technical bulletins will also govern the distribution of the separates from the Journal.

177. Articles for News Syndicates.-The Office of Information will be the medium through which weekly articles on agriculture will be forwarded to the important news syndicates which supply matter in plate form to newspapers. The chief of each bureau shall designate a member of his staff to cooperate with the Office of Information in the gathering and preparation of such articles, to be approved by the chief and forwarded to the Office of Information, marked "For weekly syndicate article."

178. Mailing of Publications Within the United States. In submitting manuscripts of publications

chiefs of bureaus shall indicate on the appropriate form, by the use of key numbers, the particular portions of their mailing lists (now in the possession of the Government Printing Office) to be covered by the distribution. The Chief of the Division of Publications will transmit this key of distribution, with full instructions to the Public Printer at the time the request for printing goes forward, in order that the publications when issued may be promptly mailed from the Government Printing Office.

The author's quota of publications and 250 copies for the use of the originating bureau will be issued as heretofore by the Division of Publications, and that division will keep on hand a limited supply of all publications for the use of the bureaus in their official work, but not for mailing, except where it is necessary to transmit the publication with a letter.

179. Bureau Foreign Mailing Lists.-The bureaus may maintain foreign mailing lists for their respective publications, but no list shall exceed 200 names (without permission of the Secretary); nor shall the number of individuals appearing thereon exceed 10 per cent of the total number of addresses on the list. To prevent duplication, and for use in obtaining exchanges, all bureaus having such lists must file copies of the same with the librarian of the department, who shall also be notified from time to time of all additions or changes in the list, in order that a consolidated list of all addresses may be maintained in the library.

180. Additional Copies to Foreign Addresses.-In addition to the lists mentioned in paragraph 179, each bureau may send to foreign countries monthly the number of publications set opposite its name in the following table, and requests submitted in accordance

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