DIRECTORS OF AGRICULTURAL EXPERIMENT STATIONS. NOTE. Where the director of an experiment station is also dean of the college of agriculture, he should be addressed in the manner indicated for presidents or deans of agricultural colleges; where he holds only the title of director of the experiment station he should be addressed as follows: Mr. (Dr. or Prof.) John Smith, Director of the Michigan Agricultural Experiment Station, Dear Mr. (Dr. or Prof.) Smith: Very truly yours, (5 single spaces.). Secretary. INDIVIDUALS. NOTE. If the letter which is being answered clearly indicates that the addressee is personally known to the Secretary the salutation should be "Dear Mr. Smith.' Mr. John Smith, Bankers Trust Company, Traer, Iowa. Dear Sir: Very truly yours, (5 single spaces.) Secretary. NOTE.-If the letter which is being answered clearly indicates that the addressee is personally known to the Secretary the salutation should be "Dear Mrs. (or Miss) Smith.' Mrs. (or Miss) Josephine M. Smith, 117 Girard Avenue, Philadelphia, Pa. Dear Madam: Very truly yours, (5 single spaces.) Secretary. FIRMS. Denver Storage Company, 1330 Marine Bank Building, Gentlemen: Very truly yours, (5 single spaces.) Secretary. 141. Letters for Signature of Secretary; Initials on Slip. A special slip, bearing the initials of the chief of bureau in which a letter for the signature of the Secretary is prepared, shall be attached to the upper left-hand corner of the letter when submitted for signature. Such initials shall be written in copying ink or indelible pencil, and no initials shall appear on the letter itself. 142. Letters for Signature of Chiefs of Bureaus; General Style, Forms of Salutation, etc.-The provisions of paragraphs 140 and 141 of these regulations in regard to the general appearance, dating, spacing, indentation, punctuation, and forms of salutation and conclusion in the preparation of correspondence for the signature of the secretary shall, as far as practicable, be observed in the preparation of official correspondence for the signature of chiefs of bureaus or other officials of the department, except that record ribbons may be used. 143. Correspondence with Diplomatic Officers, Territorial Officials, etc.-All official communications with diplomatic and consular officers and other representatives of foreign Governments in the United States and in foreign countries must be transmitted through the Secretary of State. All official communications or reports from or to executive officers of the Territories or territorial possessions of the United States and all official communications or reports relating to territorial matters from and to all executive officers of the United States stationed in such Territories or territorial possessions must be transmitted through the Secretary of the Interior, with the following exceptions: (a) Official communications with executive officers of Porto Rico and the Philippine Islands, which are under the jurisdiction of the War Department, must be transmitted through the Secretary of War. (b) Correspondence between the Governor of Alaska and the Secretary of Agriculture regarding the administration of the game laws will be conducted directly between those two officials. (c) Official communications with executive officers of the island of Guam and the Virgin Islands, which are under the jurisdiction of the Navy Department, must be transmitted through the Secretary of the Navy. 144. Correspondence With General Supply Committee. All correspondence or other communication with the General Supply Committee shall be conducted through the department's representative on that committee. 145. Prompt Attention to Correspondence. All letters requiring a reply, received in the bureaus or referred to them by the Secretary, shall be answered within at least three days after their receipt in the department. If sufficient information is not available within that time, the letter should be acknowledged immediately, stating approximately when a complete answer will go forward. 146. Standardization of Department Stationery.— Except as indicated in paragraph 139 of these regulations, all department stationery shall be standardized. Orders for printed letterheads made upon the Public Printer through the Division of Publications should specify white bond, glazed or unglazed, tub-sized, air |