(b) The capacity of officers' quarters will be based upon the number and rank of officers for which they will afford accommodations, as "1 field officer," "2 captains," "2 lieutenants," "8 bachelor officers," etc. (c) Designations of barracks should indicate the arm of the service for which they were constructed, and should show (a) the total number of men accommodated (both in noncommissioned officers' rooms and dormitories where 60 square feet will be allowed per man), and (b) the number of organizations for which the building is arranged.

(d) Storehouses will be reported as quartermaster, ordnance, or otherwise, and the capacity stated in cubic feet storage room. Hay sheds, granaries, oil houses, ice houses, wagon sheds, coal sheds, etc., will be so designated and the capacity of same stated in the amount, or number, of such articles as they will shelter. For hay sheds, state the number of tons of hay, baled or loose, which can be stored therein; for granaries, the capacity for oats, barley, corn, or other grain; for oil houses, the gallons of oil; for ice houses, the tons of ice; for wagon sheds, the number of vehicles; for coal sheds, the number of tons of coal, etc.

(e) Stables will be reported as Cavalry, Field Artillery, Engineer, Quartermaster's, etc., and stables for horses of field and staff officers and band. The capacity will be stated in the number of animals which same will accommodate. If grain bins or hay lofts are provided in the stables, the capacity of these will be given as directed in paragraph (d) above.

(f) The number and dimensions of porches or platforms to a building will also be reported in the space provided on Form No. 173 for itemizing the number and dimensions of rooms. The length and width of each room should be stated, and where possible, the use of the room given, as kitchen, storeroom, etc. 2. Photographs of new buildings.-Photographs will be taken of new buildings upon completion unless other buildings are to be completed within a month or two, in which case the photographing may be delayed until all can be taken at one time in order to reduce the cost. These photographs are to be 5 by 4 inches in size, unmounted prints, on thin developing paper, and will be taken at such a distance from the building as to secure the maximum view of the entire building within the limit of 5 by 4 inches. masters will require photographers to furnish clear and distinct prints in all cases.

Quarter

(a) At independent posts photographs of new buildings will be procured in duplicate and both copies forwarded to the Quartermaster General. At posts under the jurisdiction of the department authorities, they will be procured in triplicate and all copies forwarded to the department quartermaster, who will transmit same to the Quartermaster General. Only one descriptive sheet, Form 173, will be required for each building or structure.

(b) Double, triple, or other multiple buildings will be treated in the same manner as single buildings. Descriptive sheets are to contain complete descriptive data relative to the entire building, and only one set of photographs of any one building need be made.

(c) Where two or more buildings of the same Quartermaster General's office plan number are to be photographed at a post at the same time, the usual number of photographs will be made of each building, it being desired to have the record of each individual building complete in itself, with photograph attached to the card pertaining to same.

(d) Each photograph will be neatly and legibly marked on the back to show the name of the post, the post number, and the designation of the building represented thereon. In order that these photographs may reach this office in good condition, they should be securely packed between cardboards before being mailed; in no case should photographs be pasted to the descriptive sheets.

(3) Additions and alterations.—All modifications, alterations, and additions to buildings will be reported to the Quartermaster General upon completion of the work.

(a) A general remodeling of a building so that it is changed throughout will be reported to the Quartermaster General on Form No. 173 in the same manner as a new building, the special points mentioned in paragraph 1, preceding, being observed. New historical record cards will be prepared by the Quartermaster General in these cases, and the new card showing the remodeled building complete will be substituted in lieu of the old card, which will be canceled.

(b) An addition consisting of three or more rooms will also be reported on Form No. 173 as outlined in paragraph 1 for new buildings. The descriptive sheet will be filled in to show the addition only, but bear the number of the original building. For these additions, consisting of three or more rooms, a new historical record card will be made, with a cross reference to the old or original building, this sheet to be inserted in the historical record volume immediately preceding or following the sheet bearing description of the original building.

(c) Slight alterations, or additions consisting of one or two rooms, etc., will be reported to the Quartermaster General upon completion of the work, in the following manner:

NOTATION TO BE MADE ON HISTORICAL RECORDS.

Post or station...

Report on this form all slight alterations, additions consisting of one or two rooms, installations of new plumbing, heating or lighting systems, window or door screens, storm sash and storm doors, window shades, articles of heavy furniture installed in officers' quarters, refrigerators, and wall lockers; also destruction or sale of buildings.

Post number of building.

Designation of building.

Notation to be made concerning same.

This report should show the nature of the alteration or addition, date of completion, total cost, to what extent capacity of building has been increased, whether water and sewer connections were provided, number of toilet and plumbing fixtures installed, number and dimensions of rooms in addition, etc. These reports will be noted by department quartermasters before they are forwarded to the Quartermaster General.

(d) Photographs of additions and alterations: When the appearance of a building has been changed by an alteration or remodeling, photographs showing such changes will be procured and disposed of as follows: For an addition or general remodeling which is reported on Form No. 173 (per pars. 3 (a) and (b) preceding), photographs will be forwarded to the Quartermaster General in duplicate from independent posts and stations, and in triplicate from all other posts and stations. For a small addition or a slight alteration (per par. 3 (c) preceding) which changes the appearance of the building, one copy of photograph will be inserted in the historical record volume at the post and two copies forwarded to the department quartermaster, who will withdraw one copy and forward the other to the Quartermaster General; for independent stations one copy will be inserted in the historical record volume at the post and the other copy forwarded to the Quartermaster General. When the modification or alteration has nor changed the appearance of the building, photograph will not be taken.

4. The cost of procuring photographic prints for historical records is chargeable to the appropriation for barracks and quarters, irrespective of the building to be photographed. (Requisition, Class IV Services, Form 160.)

5. Installations.-Report (Q. M. C. Form 173) of installation of new plumbing, heating or lighting systems, window or door screens, storm sash and storm doors, and window shades will be made upon completion of the work, the cost and the date of completion to be given. When similar installations have been made in several buildings for a lump sum, a proportionate amount for each building will be stated. This is important, as it enables the Quartermaster General to ascertain at any time the cost to the Government of any building.

(a) Installations of heavy furniture in officers' quarters, wall lockers, and refrigerators will be reported (Q. M. C. Form 173) at the time of installation, stating the number and kind of articles installed in each building. The cost of such articles should not be noted on historical records. Articles withdrawn from a building should also be reported, and the disposition of the same stated.

6. Repairs will continue to be noted on the historical record from the annual estimate as is now done, instructions for which are printed on the annual estimate blanks, Q. M. C. Form No. 415b.

7. When a building has been actually sold or destroyed upon authority from the War Department, including buildings torn down in clearing ground for new construction, report will be made through proper channels, stating the number and designation of the building and quoting the Quartermaster General's office authority for such action. Proper notations will also be made in historical record volumes at posts and at department headquarters relative to buildings damaged or destroyed by fire or storm and reported in compliance with paragraph 709, Army Regulations, 1913.

8. Changes in numbers of buildings.-Attention is invited to paragraph 1019, Army Regulations, 1913, which directs that the number originally given a building be retained as a permanent record and will not be altered to conform to the post directory nor to any changes therein. The post number assigned a building should be plainly marked on the building, preferably by attaching tinplate numerals or by stenciling. When a building has ceased to exist, however, the number lapses and such number may later be assigned to any new building erected.

9. Buildings, etc., to be carried on historical records.—It is desired that all buildings available for general post purposes, also flagstaffs, wharves, water tanks, and trestles be carried on the historical record. Bridges, dams, corral fences, reservation fences, cemeteries, and wagon scales are not to be carried on historical records.

10. Designations and numbers of buildings as stated on historical records will be strictly adhered to on annual and special estimates and other papers relative to buildings. All communications relative to buildings should show both the number and the designation of the building. It is desired that the use of the buildings be expressed as nearly as practicable by their designation as given on the historical record, and whenever a building is assigned to be used for a purpose other than indicated by its designation the fact should be reported to the Quartermaster General, stating the designation which should properly be assigned to building to correspond with its use.

11. Quartermasters 'should exercise care to see that all additions, alterations, installations, improvements, etc., to buildings are properly noted on post records and promptly reported to the Quartermaster General, through proper channels. All reports, except those coming under paragraphs 3 (a) and (b) preceding will be fully noted by department quartermasters on historical record volumes before same are forwarded to the Quartermaster General.

12. Supplies pertaining to historical records.-New loose-leaf binders, indices, extension rods for enlarging volumes, etc., will be furnished by the Quartermaster General upon application therefor.

13. Data sheet, complete, should be made up at the post and forwarded for

Lighting systems, sheets 1 and 2, Q. M. C. Forms 423 and 424.

Laundry plant (machinery), Q. M. C. Form 425.

Water system, Q. M. C. Form 426.

Sewerage system, including sewage-disposal plant and crematory, Q. M. C. Form 427.

373. Papers and record books, constituting the retained money accounts, property accounts, property returns, and vouchers thereto, of officers of the Army, will not be shipped from place to place at public expense, but will be maintained and disposed of as follows:

(a) When an officer accountable for money or property is relieved from such accountability, he will assemble in proper order his retained money and property papers and records, arranging those pertaining to money separately from those relating to property, put them in packages or boxes, and plainly mark on the outside of each package or box the nature of the papers, the station or stations to which they pertain, and the bureau involved. For example: "Retained (money or property papers or both, as the case may be), of Capt. John Doe, Quartermaster Corps, pertaining to Fort Myer, Va., July 1, 1914, to June 30, 1915." He will then transfer these papers, with such other transferable retained money and property papers as may have come into his possession, to his successor, who will give his receipt therefor and will store the papers for future reference until authority is given for the destruction or other disposition thereof.

(b) All correspondence affecting the settlement of accounts or any other correspondence which necessitates reference to the retained papers will be forwarded by the officer concerned directly to the commanding officer of the post or station where such papers are stored for the papers or information required.

(c) Retained papers should not be held in storage for a period in excess of two years from the date of the final settlement of the account to which they pertain. In order that the papers may be destroyed within this period or as soon thereafter as practicable, it shall be the duty of every officer, active or retired, receiving notice that his money or property accounts have been settled, to notify immediately the commanding officer of the post where the papers are stored of the date of settlement. If the officer desires the papers destroyed at a date earlier than two years from the date of settlement, he will so specify in his notification; otherwise the commanding officer of the post will cause the papers to be labeled for destruction at a date two years from the date of final settlement. It shall be the duty of commanding officers at posts to see that the papers are destroyed on the date specified, so as to avoid accumulation of such papers at posts.

papers

(d) Commanding officers of posts or stations will ascertain from time to time whether any retained left at their posts or stations under the operation of this order pertain to the accounts of officers who have been separated from the service by death or otherwise, and to report all such cases to the head of the bureau concerned in order that proper action may be taken toward the disposition of such papers. (e) In the event that a post or station where such retained papers are stored is discontinued before the final disposition of the papers, the officer concerned will be notified by the proper commanding officers as to the place to which the papers are to be shipped.

2. Lists of outstanding checks will be kept by the officer to whom they pertain and not packed with the retained money or property papers. (G. O. 71, W. D., 1914.)

374. The required books and records will not be removed from the office except on its discontinuance, when they will be disposed of as directed in paragraph 821, Army Regulations, 1913. Commanding officers and inspectors will see that they are neatly kept and contain complete and correct records of all matters which should be recorded therein. Commanding officers will also see that they are properly transferred. 375. The following records pertaining to the Quartermaster Corps will be kept in the office of every quartermaster to which they pertain:

In addition to the above, the office records will consist of files of orders, records of correspondence, and the retained copies of all money and property papers, copies of reports, estimates, requisitions, and other papers pertaining to the operation of the Quartermaster Corps. When a detachment of enlisted men of the Quartermaster Corps is present it will also be necessary for the quartermaster to keep the records prescribed for a company.

REPORTS, REQUISITIONS, AND ESTIMATES.

376. Reports, requisitions, and estimates to be rendered by quartermasters:

1 to each depot or purchasing quartermas
ter; 1 to each department quartermas-
ter; 1 to Quartermaster General; 1 re-
tained.

1 to commanding officer; 1 posted in salesroom; 1 retained.